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Training on Participatory Monitoring and Evaluation for Development Projects

Training on Participatory Monitoring and Evaluation for Development Projects


Participatory monitoring and evaluation (PM&E) Training is designed to recognize and include communities as important stakeholders in data collection and evaluation. It expands the notion of accountability to answer not only whether organizations are fulfilling the terms of the funding they receive, but also whether they are fulfilling the needs and goals of the communities they serve. PM&E requires including community voices in monitoring and evaluation, and building the capacity of community members to become active partners in this process. This training aims to enhance the use of Participatory Monitoring & Evaluation (PM&E) for Development Projects/Programmes


This training is intended for Project Management Officials, government officials, department heads and programme managers; extension officers, Field officer; policy makers and programme implementers; development practitioners and activists and NGO and CSO members among others.


10 days


The training is aimed at introducing and equipping participants with skills in;

  • Using Participatory Monitoring & Evaluation approaches in executing their responsibilities
  • Overcoming challenges they face in using participatory approaches
  • Development and Implementation of a PM&E Process
  • Developing Participatory PM&E process graphic presentation
  • Planning the PM&E Process and Determining Objectives and Indicators
  • Designing PM&E system
  • Data capturing methodology and data Analysis for PM&E
  • Reporting on progress toward outcomes to Stakeholders and Participatory dissemination.


Module 1: Introduction to Participatory Monitoring & Evaluation (PME) 

  • Definition of Participatory Monitoring & Evaluation
  • Purpose and Benefits of Participatory Monitoring & Evaluation
  • Principles of Participatory Monitoring & Evaluation
  • The relevance of Participatory Monitoring And Evaluation
  •  PM&E and project impact
  • Challenges in using participatory approaches

Module 2: Development and Implementation of a PM&E Process

  • Participatory Monitoring and Evaluation Frameworks
  • Participatory Monitoring and Evaluation Plans
  • Participatory PM&E process graphic presentation
  • Planning the PM&E Process and Determining Objectives and Indicators
  • Data Collection methods and tools
  • Data analyzing
  • Sharing information and definition of actions to be taken

Module 3: Tools and Techniques for PME

  • Participatory Rural Appraisal(PRA)
  • Beneficiary Assessment
  • Other techniques
    • Visual self-evaluation tools
    • Testimonials
    • Photographing the evidence
    • Community records and indicators

 Module 4: PM&E Planning

  • Importance of planning
  • The Situation Analysis
  • The PM&E Plan – how to prepare it
  • Development of action plan and implementation

Module 5: Designing PM&E system (Steps)

  • Conditions for effective PM&E systems
  • Defining the purpose and scope
  • Defining M&E questions to guide the identification of indicators
  • Answering the information needs of target audiences
    • Identifying audiences
    • Formulation of the M&E questions
    • Choosing indicators and/or specific statements and analysis for answering M&E Questions.
  • Identification of Baselines and Milestones for quantitative and/or qualitative indicators
  • Data capturing methodology
  • Using the information for the action-learning process and reporting

Module 6: Data capturing Methodology and Data Analysis for PM&E

  • Participatory Information Gathering Tools and Methods
  • Determining the balance of quantitative and qualitative data
  • Triangulating data collection sources and methods
  • Determining sampling requirements
  • Preparing data collection methods/tools
  • Establishing stakeholder complaints and feedback mechanisms
  • Quantitative data analysis
  • Qualitative data analysis: The basic steps
  • Using NVivo for qualitative data management and analysis

Module 7: Reporting and Action-learning in the PM&E

  • Reporting on progress toward outcomes to Stakeholders and Participatory dissemination.
  • Communication activities to partners and stakeholders
  • Assessment of work with cross-cutting themes
  • Lessons learned
  • Key activities and results that need planning
  • Using the information for the action-learning process and reporting

Event Information

Event Date 26-09-2022
Event End Date 07-10-2022
Cut Off Date 20-09-2022
Individual Price $1,850.00

Registration Closed

Training Provision

This training can also be customized for your institution upon request. You can have it delivered your preferred location. For further inquiries, please contact us on details below: 

  • Tel: +254 (0) 739167709.
  • Email: training

The course fee covers the course tuition, training materials, two break refreshments, lunch, and study visits. All participants will additionally cater for their, travel expenses, visa application, insurance, and other personal expenses. Payment should be transferred to Versed Professional Services account through bank 7 days before commencement of training. Send proof of payment 

Accommodation is arranged upon request and the cost is passed to the client. For reservations contact us below.

  • Accommodation and travel are the responsibility of the candidate.
  • A buffet lunch and two teas are provided on all full day courses during training dates unless otherwise stated. The cost is included in the price quoted. Any special dietary requirements need to be notified in writing to VPSL in advance before commencement of the training
  • All requests for cancellations must be received in writing.
  • Changes will become effective on the date of written confirmation being received.
  • The appropriate cancellation charge will apply based on the cost of your booking, as shown below.
  • In the event of an individual named on the booking form cannot attend, we will accept the substitution of another delegate on the condition that written notification of the substitution has been received by us prior to the course date and an administration fee of $ 34 plus VAT has been paid.
  • Versed Professional Services Limited shall not be liable to refund of fees or for any other penalty should courses be canceled due to war, fire, strike lock-out, industrial action, Tempest, accident, civil disturbance or any other cause whatsoever beyond their control.

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Versed Professional Services Delivers leading Training and consultancy services to International and local development partners organizations. We deliver Monitoring and Evaluation Data Management Leadership Training.

Talk to us

Tel: +254  739 167 709


Utumishi Co-op Hse