Training on Participatory Monitoring and Evaluation (PM&E) for Development

INTRODUCTION

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Participatory monitoring and evaluation (PM&E) Training is designed to recognize and include communities as important stakeholders in data collection and evaluation. It expands the notion of accountability to answer not only whether organizations are fulfilling the terms of the funding they receive, but also whether they are fulfilling the needs and goals of the communities they serve. PM&E requires including community voices in monitoring and evaluation, and building the capacity of community members to become active partners in this process. This training aims to enhance the use of Participatory Monitoring & Evaluation (PM&E) for Development Projects/Programmes

WHO SHOULD ATTEND?

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This training is intended for Project Management Officials, government officials, department heads and programme managers; extension officers, Field officer; policy makers and programme implementers; development practitioners and activists and NGO and CSO members among others.

DURATION

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10 days

COURSE OBJECTIVES

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The training is aimed at introducing and equipping participants with skills in;

• Using Participatory Monitoring & Evaluation approaches in executing their responsibilities
• Overcoming challenges they face in using participatory approaches
• Development and Implementation of a PM&E Process
• Developing Participatory PM&E process graphic presentation
• Planning the PM&E Process and Determining Objectives and Indicators
• Designing PM&E system
• Data capturing methodology and data Analysis for PM&E
• Reporting on progress toward outcomes to Stakeholders and Participatory dissemination.

TOPICS TO BE COVERED

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Module 1: Introduction to Participatory Monitoring & Evaluation (PME) 

• Definition of Participatory Monitoring & Evaluation
• Purpose and Benefits of Participatory Monitoring & Evaluation
• Principles of Participatory Monitoring & Evaluation
• The relevance of Participatory Monitoring And Evaluation
•  PM&E and project impact
• Challenges in using participatory approaches

Module 2: Development and Implementation of a PM&E Process

• Participatory Monitoring and Evaluation Frameworks
• Participatory Monitoring and Evaluation Plans
• Participatory PM&E process graphic presentation
• Planning the PM&E Process and Determining Objectives and Indicators
• Data Collection methods and tools
• Data analyzing
• Sharing information and definition of actions to be taken

Module 3: Tools and Techniques for PME

• Participatory Rural Appraisal(PRA)
• Beneficiary Assessment
• SARAR
• Other techniques
  • Visual self-evaluation tools
  • Testimonials
  • Photographing the evidence
  • Community records and indicators

 Module 4: PM&E Planning

• Importance of planning
• The Situation Analysis
• The PM&E Plan – how to prepare it
• Development of action plan and implementation

Module 5: Designing PM&E system (Steps)

• Conditions for effective PM&E systems
• Defining the purpose and scope
• Defining M&E questions to guide the identification of indicators
• Answering the information needs of target audiences
  • Identifying audiences
  • Formulation of the M&E questions
  • Choosing indicators and/or specific statements and analysis for answering M&E Questions.
• Identification of Baselines and Milestones for quantitative and/or qualitative indicators
• Data capturing methodology
• Using the information for the action-learning process and reporting

Module 6: Data capturing Methodology and Data Analysis for PM&E

• Participatory Information Gathering Tools and Methods
• Determining the balance of quantitative and qualitative data
• Triangulating data collection sources and methods
• Determining sampling requirements
• Preparing data collection methods/tools
• Establishing stakeholder complaints and feedback mechanisms
• Quantitative data analysis
• Qualitative data analysis: The basic steps
• Using NVivo for qualitative data management and analysis

Module 7: Reporting and Action-learning in the PM&E

• Reporting on progress toward outcomes to Stakeholders and Participatory dissemination.
• Communication activities to partners and stakeholders
• Assessment of work with cross-cutting themes
• Lessons learned
• Key activities and results that need planning
• Using the information for the action-learning process and reporting